Windycon Vendor's Hall

The Vendor's Hall will be located in Sections D — F and Foyer F of the Grand Ballroom on the main level of the hotel. This space totals approximately 6,000 square feet with high ceilings, providing ample room for a vibrant shopping experience.

Electricity is available upon request —please indicate your needs in the appropriate section of your application. Vendors should bring heavy-duty extension cords, power strips, and duct tape, as electrical access may be some distance from their table.

Vendors are responsible for the security of their merchandise. Security rotations through the Vendor's Hall are planned to help ensure a safe environment.

Vendor's Hall Hours

Friday

• Setup: 9:00 AM – 12:45 PM
• VIP Access: 1:00 PM
• General Public: 2:00 PM – 7:00 PM
• Vendors out by 7:30 PM

Saturday

• Setup: 8:00 AM – 9:00 AM
• VIP Access: 9:00 AM
• General Public: 10:00 AM – 6:00 PM
• Vendors out by 6:30 PM

Sunday

• Setup: 8:00 AM – 9:00 AM
• VIP Access: 9:00 AM
• General Public: 10:00 AM – 3:00 PM
• Breakdown: 3:00 PM – 5:00 PM

Barring unforeseen circumstances, we will adhere to these hours.

Application & Selection Process

The Vendor's Hall is a curated marketplace featuring a diverse selection of vendors that align with our focus on science fiction, fantasy, fandom, and geek culture. Our goal is to provide attendees with a high-quality shopping experience featuring unique and specialty items.

Applying does not guarantee acceptance. Each application will be reviewed to ensure a balanced and diverse selection of vendors. Preference is given to those whose products align with our convention’s theme, Rise of the Machines, and those offering unique items such as books, art, apparel, accessories, and collectibles relevant to our attendees. We also strive to minimize direct competition between vendors carrying similar products.

Accepted vendors will be notified after the review period, and those not initially selected will be placed on a waitlist.

By curating our Vendor's Hall, we aim to create an engaging and exciting shopping experience while ensuring variety and quality for both vendors and attendees.

Important Dates

• Applications Close: June 31, 2025, 11:59 PM CST (Late applications will be placed on the waitlist)
• Acceptance & Waitlist Emails Sent: July 20, 2025
• Confirmation & Payment Deadline: August 10, 2025, 11:59 PM CST

Table & Booth Options

Tables: 72" x 30" (Includes two chairs and one table covering)

• One Table: $100
• Two Tables: $200

Booths: 12' x 10' (Includes two chairs, tables not included)

• Booth: $325

Artists and Authors are typically restricted to one table. If you require more, please contact us at vendors@windycon.org .

Payment is not required until after acceptance into the event.

Membership Requirements

Vendor tables and booths do not include memberships. All vendors and their assistants must purchase their own memberships separately.

Visit Windycon Registration for details.

Application Rules & Guidelines

• Fill out the application honestly.
• Upload requested merchandise images.
• Choose the appropriate category:
• • Vendor: Resale of items.
  • Artist: You create your own items.
  • Author: You write and sell your own books.
• Artists and Authors may sell their own additional merchandise beyond their books or artwork.

A complete list of rules, including social media and promotion requirements, is available in the application.

For any questions regarding the application process or the Vendors’ Hall, please contact vendors@windycon.org .