Fan Tables

Windycon offers free fan tables for organizations, groups, and individuals to promote themselves. To receive one of these tables all one has to do is Fill Out This Form. If you have any questions please contact us at fantables at windycon dot org.

There are two places where we will have fan tables this year. One is in the Junior Ballroom foyer outside Con-Suite and the main programming rooms. The other is in the Grand Ballroom Foyer by Gaming, the Art Show and Dealers (limited to 8 spaces, first come first served).

The ones in the Grand Foyer will have the traffic from the Art Show, Dealers, and Gaming during the day but will lose most traffic around 6 pm each night. The ones in the Junior Foyer will have traffic from Con-Suite, and Programming and will continue to have traffic well into the evening. You may choose either place to be, just mention which you would like in your e-mail. There are a limited number of tables in the Grand Foyer so it will be first come first served.

A few things to know:

  • You may not sell things from your fan tables besides memberships to your groups and events.
  • Fan tables are not guaranteed electricity but may use the wall outlets where available. Please share with your neighbors if they ask.
  • Be responsible and please make sure your table and the area around it are kept clean.
  • We encourage over the top, amazing displays. All the better to get people to sign up for your group, club, or event. But please be advised that anything left at your table overnight is generally considered free for the taking. If you don't want it to grow legs overnight, please take it with you when you leave for the evening.
  • If your table is distributing flyers/items with adult content they must be distributed only while you are there to insure they are only given out to people who are age appropriate. They cannot be left behind when you leave for anyone to pick up.

 

Fan Table Tips

Most conventions have tables set aside for groups, clubs or conventions to use for promotion. These tables are often free, or offered at a discounted rate. You are generally not allowed to sell product at these tables, but you can usually sell memberships and take donations.

Free tables are usually in the main hallways of the hotel, outside of the various function spaces. Larger events, that take place in convention centers, tend to have the tables in the same room as the vendors, and these tables usually have a fee.

Wherever your table is, you goal is to get people to stop and look at your table long enough that you can engage them in conversation, and hopefully get them to sign up for your thing.

An eye catching display is the first way to get their attention. This can be achieved with a backdrop behind the table or banner on the front of it. Something as simple as a bright tablecloth will make your table look different than all the other tables with white tablecloths. An interesting display, sign, or fun toys on your table, will draw them in.

A cheap way to get them to stand still for a few seconds is to scatter inexpensive candy across you table. The bulk Tootsie-Roll "Child’s Play Mix" is perfect for this. Don’t put it in a bowl, people will just grab and go. If it’s scattered on the table it takes them a bit longer to pick it up. This gives you a second to greet them, and start the conversation.

A laptop with a video, or slide show, is also a great way to get their attention and make them stand still for a few minutes. However, not all conventions offer electricity. You will want to check with the convention before going this route.

Make sure you have some fliers or other handouts with your group’s information on it. Hand it to people when you talk to them.

It’s best to have at least 2 people at a fan table. They can keep each other company, and give each other breaks. 3-4 people makes the table look popular, which makes it more inviting. More than that and you will crowd out anyone who might stop by.

But the most important tip is to have fun! If you look like you are having a fun time, then people will be more likely to stop at your table to talk with you.

We look forward to having you at Windycon.