Art Show - Selling Art

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Windycon is a science-fiction convention, running from November 8-10, 2019. All artwork must somehow relate to science fiction, fantasy, or actual science. (Fortunately, this leaves lots of room to work with.) While Windycon encourages and has enjoyed a wide and varied assortment of styles and subject matter of art in the art show, we reserve the right to reject any art which violates local laws. Windycon also reserves the right to move art to an adult section if it has been determined to be inappropriate for our under age attendees.

Art Show and the Print Shop and What Goes Where

Art may be displayed in either the Art Show or the Print Shop, you may sell the original piece in the Art Show while selling prints of it in the Print Shop.

Just to be clear it’s ok to display a signed and numbered print from a run of 1000 or less in the Art Show, but you can only display one copy of that print in the Art Show. Multiple copies (or prints that are not signed and numbered) go to the Print Shop.

The print shop is for any work of art. There will be a limit of 40 different and or uniquely identified prints or art displayed in the print shop. Space is not reserved in the print shop, so it is first come first serve. You may use your own displays, just as long as it is courteous to the other artists who wishes to display their art. For example, you can have 40 different prints, all uniquely identified and priced, Or you could put one box of various prints that all have the same price per piece, that counts as one item in the print shop.

Display Space for Flat Art and 3-D Art

Flat art must be matted or framed and will be hung on sturdy commercial grid. Each section of grid is two feet wide and seven feet tall assembled into 4 foot wide panels. You’re welcome to hang your art as low on the grid as you think is reasonable, though we encourage the art to remain above knee height. for those artists who worry about people seeing other art through the open grid, limited display space is available on the grid that is against a wall. However, that grid will have tables in front of it for displays of three-dimensional art.

There may be a section in the art show for adult only artwork. Space is very limited, so please let us know 4 weeks prior to the show if you need that space. The section will be separated from the general hanging area using drapes.

3-D art can be displayed on tables that are 6 feet long and 18 inches deep. If you have something that won’t fit in that space, let us know 4 weeks ahead of time so we can re-arrange and make something work.

We ask that you please reserve space in advance of the show by sending a check payable to Windycon for the approximate amount of your hanging fees and telling us how much and the type, table and/or hanging, space that you’d like to reserve. Our hanging fees are $0.50 (50 cents) per-piece.

  • 6 foot by 18 inch table only—not including the grid (shared bay)
  • 6 foot grid bay without use of the table in front of it (shared bay)
  • 6 foot bay including the grid and table in front of it (unshared bay)
  • 4 feet of freestanding grid

An artist may request multiple bays or grid sections; however, they must be conjoining spaces. The only exception to this is for the artist that have adult only art, as well as general art.

Please mail your space reservation checks to

Richard France
505 Deerfield Ct.
Schaumburg, IL 60194-2511

We reserve the right to rearrange displays in order to fit more artwork into the show.

Control Sheets and Bid Sheets

If you’d like, we’ll be happy to mail you control sheets before the convention. Just ask. You’re welcome to fill out your control sheets at the con, but if we get them by the mail-in deadline, we’ll already have them in the computer and have bid sheets printed for you when you get to the con. NOTE: We are printing the bid sheets.

  • Each piece that is displayed must be labeled with the artist’s name and title of the piece.
  • Due to limited space, there will be a 40-piece limit in the general art show.
  • Print shop pieces must include a price in addition to artist's name and title of the piece.
  • Pieces displayed in the Art Show must include a minimum bid price or be clearly labeled Not For Sale (NFS).
  • Bid sheets most be attached to the piece it belongs to or directly next to that piece. If it is not possible to attach the bid sheet to the art, then clearly number the piece to match the piece number on the bid sheet. There will be stickers available to use for this purpose, but the artist is encouraged to label all pieces before hanging your art. This ensures that attendees are clear on what piece they are bidding on, as well as helps our staff to ensure the right piece is given to the winning bidder.

Hanging Fees and Commissions

The Art Show charges a hanging fee of $0.50 (50 cents) per piece. Although there is no hanging fee for the Print Shop, space there is limited and once it is full, it’s full. Hanging fees must be paid when the art is checked into the Art Show.

Windycon charges a 10% commission on all sales from both Art Show and Print Shop.

Charity auction pieces do not pay a hanging fee nor commission.

Picking Up Unsold Art and Getting Paid for Sold Art

Artists or their agents must pick up unsold artwork by 2:00 PM on Sunday. Art that is not picked up will be shipped back to the artist and the artist will be charged for shipping and an additional handling fee of $20.00.

We will write checks for sold art within 4 weeks of the convention. This is for walk-in and mail-in artists.

Mail-in art will be returned (and a check in payment for sales) during the week following the convention.

If you have any questions about the Art Show or Auction at Windycon, please send us an email at artshow at windycon dot org.