Windycon COVID-19 Policies - Updated August 20, 2021

Windycon and ISFIC are committed to the health and safety of our fannish family, and that will always be our first priority. As we continue to plan the 2021 convention, we find ourselves making many decisions that try to balance that priority against prodiving all those elements that make a Windycon, well, Windycon. The world is not where we would like it to be where COVID-19 is concerned. The Delta variant is driving new cases, including breakthough cases impacting even the vaccinated. National and local recommendations and requirements have changed and old restrictions have come back into play. We've had to adjust accordingly and will continue to adjust as the situation changes.

Here is where we are today. We will continue to monitor the situation and update these policies as necessary.

Proof of Vaccination

To attend Windycon 2021 you must provide us with proof of vaccination or a negative covid test taken within 72 hours of the start of the convention.

What types of negative COVID-19 tests are acceptable?

We strongly encourage anyone that attends Windycon 2021 to be vaccinated, but we understand that vaccination may not be possible in some cases. If you are unable to obtain a vaccination, we will also accept a negative COVID-19 test result taken within 72 hours of the start of the convention. Attendees must be tested with a viral test that could be either an antigen test or a nucleic acid amplification test (NAAT). Examples of available NAATs for SARS-CoV-2 include but are not restricted to reverse transcription polymerase chain reaction (RT-PCR), reverse transcription loop-mediated isothermal amplification (RT-LAMP), transcription-mediated amplification (TMA), nicking enzyme amplification reaction (NEAR), and helicase-dependent amplification (HDA). These test results must match the legal name on your identification that you provide at registration when you pick up your badge.

Children and Young Adults

Children 12 and older may receive the Pfizer-BioNTech COVID-19 vaccine. Children under the age of 12 will be unable to receive a vaccine as none have been approved for this age range. Children under the age of 12 are therefore required to submit a negative covid test taken within 72 hours of the start of the convention in order to pick up their badge. Parents may bring copies of vaccination proof and ID as detailed above with them to registration in order to pick up their child’s badge.

Mask Requirement

Face masks are required to be worn over your mouth and nose at all times in all convention spaces. Exceptions to this policy will be made while you are actively consuming food or drink in the consuite or green room, or while you are performing on stage or in a performance area. Unmasked performers must be 6’ or further apart from other performers, unless all performers give consent to be unmasked in proximity to each other.

What kind of face masks are acceptable?

We recommend using masks that fit properly. They should be snug around the nose and chin with no large gaps around the sides of the face. Masks should be made with a breathable fabric, like cotton. When you hold your mask up to the light, no light should pass through the mask.

Recommended masks include procedure or surgical masks, masks that have two or three layers, and masks that have an inner filter pocket.

We do not recommend wearing masks that fit poorly, masks that are made from materials that are hard to breathe through, masks with a single layer, masks with valves or vents for exhalation, or masks that allow light to pass through them.

Scarves, ski masks, balaclavas and bandanas are not acceptable as face masks for the purposes of this requirement.

Mask Availability

We expect you to come with a supply of face masks to last you the weekend. Masks will also be provided at Registration and Operations if you do not have one.

Mask Accommodations

Attendees with a documented healthcare issue that prevents wearing a mask should contact Registration via registration@windycon.org in advance of the convention to see what type of reasonable accommodation may be met. Attendees with mask accommodations will still need to show proof of vaccination or a negative test at the convention when picking up their badge.

Room Layouts, Fan Tables and Convention Reorganization

Room layouts will be redesigned to take into account social distancing. This will significantly decrease the maximum occupancy of rooms compared to previous conventions. The location of some convention attractions may change as a result. We will also remove fan tables to make socially distant transit between convention areas more feasible. Any fan organization will be able to provide printed flyers for their event and place them on flyer tables or post them on the grid tripods for distribution at the convention. Fannish organizations are also welcome to advertise their events or causes on the official Windycon discord.

Illness Pre-Convention

If you should fall ill before the event and become unable to attend, a full refund or rollover of your badge will be provided. Let us know by sending an e-mail to registration@windycon.org. We will also assist in canceling your hotel reservation up to the day of check-in.